Getting Started: Cashier

This guide covers everything you need for your daily work as a cashier. By the end, you will know how to log in, manage sessions, process orders, and check your shift balance.

Time to complete: 5 minutes

Step 1: Log In

When HandyCafe Server starts, you see the login screen.

1. Enter your username and password provided by your administrator.
2. Press Enter or click the login button.

Important: After 5 failed login attempts within 10 minutes, your account is locked for 15 minutes. If you are locked out, wait or contact your administrator.

See Cashier Login for details.

Step 2: Start a Session on a PC

The Admin Panel is your main workspace. It shows all client PCs as cards with color-coded status indicators:

To start a session:

1. Find an Idle (cyan) PC card.
2. Click the Start button on the card.
3. In the login dialog:
   • Postpaid (default): The customer pays when the session ends. Just click Confirm.
   • Prepaid: Toggle to prepaid, enter the time (minutes) or amount, and select a payment method.
   • Member login: Start typing a member name to search and assign the session to a member.
4. Click Confirm.

The PC turns green and the session timer begins.

Step 3: Create an Order

If a customer wants to buy food, drinks, or other products:

1. Navigate to Orders from the sidebar.
2. Click New Order.
3. Optionally assign the order to a PC (by selecting the computer) or add a note.
4. Add items: Select products from the catalog, set quantities.
5. Review the order total.
6. To complete: Click Close Order, select the payment method, and confirm.

Order statuses:

• Open. Order is active, items can still be added
• Closed. Payment received, order is finalized
• Cancelled. Order was rejected or voided

See Orders for the complete order workflow.

Step 4: End a Session

When a customer is ready to leave:

1. Click Stop on the PC card (green = online).
2. The payment dialog appears showing:
   • Session duration
   • Calculated cost (based on hourly rate and time used)
   • Any applicable VAT
3. Select the payment method (cash, card, etc.).
4. Confirm the payment.

The PC returns to Idle (cyan) and is ready for the next customer.

Other session actions available on the client card:

• Pause. Temporarily halt billing (e.g., customer steps out)
• Resume. Continue a paused session
• Add Time. Extend a session by adding minutes
• Send Message. Display a message on the customer's screen

Step 5: Check Your Shift Balance

At the end of your shift, check the cash register:

1. Navigate to Cash Report from the sidebar.
2. The shift summary shows:
   • Total revenue for your shift
   • Number of transactions
   • Breakdown by payment method
3. Use the date filter set to Today to see all transactions from your shift.

Tip: You can quickly view the current shift summary in the dashboard cards at the top of the Cash Report page.

See Cash Report for all reporting features.

Quick Reference: Common Actions

What to Do Next

• Admin Panel: Learn all the monitoring and control features
• Members: Understand member profiles and wallet top-ups
• Payment Methods: Learn about available payment methods